Fire Safety : Office Fire Safety Plan

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Chapter : Fire Safety

Office Fire Safety Plan 

(Reference/Sample Use only)

This policy addresses:

1. Develop a policy to minimize the risks associated with fire
2. Reduce the risk of an outbreak and spread of fire
3. Provide a means of escape
4. Demonstrate preventive action
5. Maintain documentation and records in respect of fire safety management

A. The Responsible Person

A ‘responsible person’ who is the responsibility of ensuring the safety of the staff and visitors who may legally come onto our office and of anyone not on the premises but who may be affected. The responsible person called as WARDEN and he must be carry out preventive action, Fire Safety drills and Risk Assessments training.

B. Fire Wardens

Wardens are caretakers of the concern office premises.

The Wardens:

1. Provide the preventive trainings to the branch staffs.
2.  Assist the staffs in the evacuations

C. Fire Marshal (Competent Persons)

Fire Marshal regional wise to carry out the following duties:

1. Carry out risk assessments
2. Advise Fire Wardens
3. Assist with fire drills

A Fire Marshal have the appropriate level of training, experience, and knowledge. Training and supervision will be provided for nominated Fire Marshal by company.

D. Documentation & Records on safety.

The following records will be kept in good order, up to date and available for scrutiny at any time

1. This fire safety policy (this will also be lodged with all heads of department)
2. Fire evacuation procedures
3. Copies of all risk assessments
4. Records of all fire training
5. A record of all fire drills (at least four per year) listing all attendees, evacuation times and any comments.
6. Records of quarterly tests of fire alarms, final fire exits.
7. Record of annual inspection and testing of all fire fighting equipment
8. Records of periodic tests of emergency lighting
9. Records of all scheduled and unscheduled maintenance of fire detection and alarm systems
10. Records of inspection, risk assessment and maintenance of workplace and electrical equipment, Storage of hazardous substances and other hazards identified with fire safety
11. Plan of the office premises in the region.

E. Duties of the Staff.

(‘Staff’ includes all employees and visitors of the office, Warehouse and site)

All staff have a duty to take reasonable steps to ensure that they do not place themselves or others at risk of harm. They are also expected to co-operate fully in complying with any procedures that the company may introduce as a measure to protect the safety and well-being of all staff and visitors.

F. Communication

The company will ensure that any person it employs (directly or indirectly) is provided with all information related to fire safety and consult with our employees on all matters of fire safety policy and arrangements. We will keep staff informed of any changes that are made to our fire safety procedures and fire risk assessment. A fire safety briefing will form part of the induction training for new members of staff. We will also ensure that all visitors to our premises are briefed in the evacuation procedures and not left alone unless they are aware of, and familiar with, all available escape routes.

G. Procedures

The company has introduced the following procedures in order to maintain high standards of fire safety:

1. The fire evacuation procedures will be practiced at least four times annually.
2. All staff will be given training, including a fire safety briefing as part of the induction process, and will receive refresher training as appropriate. Further training would be required if there were any change that may affect fire safety. All training will be provided during normal working hours as far as reasonably possible.
3. Key staffs, will be trained in the use of fire extinguishers whether or not they have been given specific fire fighting duties.
4. All escape routes will be established, kept in good working order and free from obstruction and combustible materials at all times. Operation of fire exit doors will be tested and recorded in their log on a quarterly basis.
5. Fire fighting equipment will be provided. In general this means fire extinguishers but additional provision of fire blankets or hoses may be made where deemed appropriate by the findings of a risk assessment.
6. All fire related equipment will be regularly serviced and maintained by a competent person or contractor.
7. An appropriate fire detection and alarm system will be provided. The type and extent of the alarm system provided will be based on the findings of the relevant risk assessment. Alarm systems will be tested regularly. Staff will be told when a test is scheduled.
8. The risk of fire spread will be controlled by the provision of fire resisting construction.
9. Appropriate signs and notices will be displayed, giving clear instructions to staff and others in the event of a fire. In addition signs will be provided to indicate the position of fire extinguishers, fire alarm call points and, to indicate the emergency exit routes.